Get ready for an event that's intentional and memorable.
Whether you want to be involved in every detail or sit back and watch the day come together, Clay & Vine offers multiple packages to fit your every need.
From vendor selection to timeline creation, you can't go wrong with any of our packages.
PARTIAL PLANNING
Partial Planning is for the couple that has done their research and has an idea but will need a professional to bring it all together and make sure the day goes smoothly.
- Initial consultation with wedding day timeline draft & layout creation
- Overall budget discussion and budget guide
- Multiple meetings spaced out through your planning process
- Vendor recommendations
- Vendor confirmation and coordination
- Review of vendor contracts
- Management and gathering of vendor balances
- Ceremony rehearsal
- All Wedding Day Management services
Our Signature Services
COORDINATION
Event Coordination is for the couple that has done all of the legwork and needs someone to clean up some of the edges and coordinate the wedding day!
- Initial planning meeting
- Venue walkthrough meeting (2-3 hours)
- Creation of wedding day timeline and venue layout options
- Vendor management and communication
- Ceremony rehearsal
- All Wedding Day Management Services
WEDDING DAY MANAGEMENT
Every package includes Wedding Day Management, giving you peace of mind that your day will be carried out with
calm, care, and precision. Not sold separately.
- Two coordinators for up to 12 hours
- Event day management and oversight
- Placement of personal decor
- Point of contact for vendors, wedding party, family, etc.
- Event communication and cues
- Assistance with wedding gifts and cards
- Preparation of grand exit vehicle
- Oversight and distribution of items for grand exit
- Supervision and assistance with tear down and clean-up process
- Bridal Emergency Kit
FULL PLANNING & DESIGN
For the couple who wants every detail thoughtfully managed and every moment beautifully designed. From the first
design meeting to the last dance, we guide you through each step with clarity, creativity, and care.
This package is for couples who want us by their side from vision to vows, handling every detail along the way. Plus, you’ll receive all the benefits of our Partial Planning and Coordination packages. This is the most comprehensive way to plan, ensuring every detail—from design to logistics—is managed with care.
- Initial consultation to discuss design, production and coordination of wedding
- Creation of budget and wedding expenditures
- Creation and development of Inspiration Board
- Creation and development of Design Layout
- Assistance in finding and booking the perfect vendors
- Unlimited email support and scheduled phone consultations
- Multiple meetings spaced out through the planning process
- Ceremony rehearsal
- Day of assistance with styling for detail shots (i.e. Shoes, jewelry, invitations, etc.)
- All Wedding Day Management services
This package is for couples who want us by their side from vision to vows, handling every detail along the way. Plus, you’ll receive all the benefits of our Partial Planning and Coordination packages. This is the most comprehensive way to plan, ensuring every detail—from design to logistics—is managed with care.
Investment
Our wedding services start at $3,250. To see our full offerings and pricing, please contact us.
Special rates and discounts apply to weddings or events of 25 guests or less and Teachers or Public Duty Servants.
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KIND WORDS FROM PAST COUPLES:
“We can't thank Clay & Vine enough: they were such a life saver. I wasn't stressed out one bit. Everything was perfect from beginning to end!”
“From bride to future bride: do yourself a favor and put Clay & Vine at the top of your budget must haves. Our day was magical and everything we wanted!”
“Our wedding could not have been what it was without Clay and Vine! They thought of EVERYTHING and handled it all!”
“Our day wouldn't have been possible without C&V. Their hard work, love and dedication are truly inspiring. I can't thank you enough!”
“If you're looking for someone you can trust, look no further than C&V. Karen is so organized and caring. Steve is great with the guys and so funny. Both are a joy to be around. You just can't go wrong when you book with Clay & Vine.”
2. MAKE IT OFFICIAL
After we meet, you will review our proposal. If you're ready to book, you'll need to sign our contract and pay your retainer.
3. START PLANNING
Once you're booked, the magic begins. We will start working on mood boards, timelines, and plan meetings with you to ensure we understand your vision.
4. IT ALL COMES TOGETHER
Your wedding day will be here before you know it, and we aim to make the day unfold as seamlessly as possible for you and your loved ones.
How far in advance should we book a planner?
Most couples book 12–18 months out, but it’s never too early to start. Our calendar fills quickly — especially for spring and fall dates. However, we have also planned a wedding in 4 months so we are always ready!
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Can you help us find vendors that match our style and budget?
Absolutely! We’ve built strong relationships with Austin’s most trusted florists, caterers, photographers, and venues. Depending on the package you select, our team will curate or recommend a vendor team that fits your aesthetic, priorities, and investment — ensuring every detail feels cohesive and intentional.
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Will you be there on the wedding day?
Absolutely. You’ll always have a dedicated lead planner or coordinator (based on your package) and an assistant on site. For larger guest counts or more intricate designs, we may add additional team members to ensure setup runs smoothly, vendors are well-coordinated, and you receive the attentive, seamless experience you deserve on your wedding day.
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How do we secure our date?
A signed contract and 50% retainer officially reserve your date. Our team books on a first-come basis. After your retainer is paid, you have access to pay your invoice whenever you desire. Final balance is due 2 weeks from wedding day.
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DO YOU ONLY PLAN WEDDINGS IN AUSTIN?
While Austin and the Hill Country are home, we love destination events too — from Coastal or international celebrations.
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Do you create timelines and manage vendors?
Yes, absolutely — from the very beginning! Establishing logistics early on gives your planning process direction and clarity. We craft detailed timelines that serve as a compass for your day and begin communicating with vendors at least 30 days before your wedding. This ensures everyone is aligned, prepared, and confident in how the day will flow — so you can simply relax and enjoy every moment.
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How can I best prepare for our inquiry call?
We recommend sitting with each other and identifying at least 3 major questions (outside of coordination/planning) you want answered at the end of our call. Our goal is to not only share about our services but to best prepare you for your planning process one question at a time.
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F.A.Q.
Want to know if we're a good fit?
You believe beauty lives in the little details that tell your love story.
You’re drawn to artful design that’s as meaningful as it is beautiful.
You value trust, creativity, and genuine partnership throughout the planning process.
You want a day that feels timeless, personal, and deeply you.
You honor love, family, and the values that give your marriage its foundation.
You’re ready to savor your wedding day: the beauty, the vows, and the joy of marrying your best friend.
- You believe beauty lives in the little details that tell your love story.
- You’re drawn to artful design that’s as meaningful as it is beautiful.
- You value trust, creativity, and genuine partnership throughout the planning process.
- You want a day that feels timeless, personal, and deeply you.
- You honor love, family, and the values that give your marriage its foundation.
- You’re ready to savor your wedding day: the beauty, the vows, and the joy of marrying your best friend.
